I'm often asked about 'team building' activities for larger groups. Facilitators, from what I have encountered, ease into large group work with connection activities (e.g., pair-and-shares, handshakes, and small group discussions) and then work their way into more complex problem-solving tasks. But, what kinds of tasks and how do we process these large group experiences?
Sam Sikes, Faith Evans and I wrote a book (The More The Merrier) about the complexities of the large group experience – how to prepare, activities that work (over 100), and how to process for useful take-aways. I want to share a team building activity from the book we call a Team Sheet.
When working with large groups aimed at outcomes related to group dynamics, problem-solving and specific concepts like effective communication and leadership, we form smaller groups of various sizes and give all the groups the same task. (There is also the 'rotate to different stations' method). One of the logistical considerations with this approach is timing – what happens when some groups finish before others? Team Sheets are one solution to this concern.
Sam Sikes, Faith Evans and I wrote a book (The More The Merrier) about the complexities of the large group experience – how to prepare, activities that work (over 100), and how to process for useful take-aways. I want to share a team building activity from the book we call a Team Sheet.
When working with large groups aimed at outcomes related to group dynamics, problem-solving and specific concepts like effective communication and leadership, we form smaller groups of various sizes and give all the groups the same task. (There is also the 'rotate to different stations' method). One of the logistical considerations with this approach is timing – what happens when some groups finish before others? Team Sheets are one solution to this concern.
You will get a printable 'preview' of this document before you choose to download it.
| 52by4_tmtmteamsheet_cavert.pdf |
The 'Team Sheet' given to the participants is the last two pages of this document printed back-to-back.
Team Sheet Logistics
Here's the snapshot of how it works (there are more specifics in the book). In 52 by 4 the large group is creatively divided into teams of four or five people. Each team chooses a 'representative' that will attend a quick training about the activity. Then the facilitator announces a 'group discussion' question each team will discuss while the representative is at the training. The representatives are then invited to the training with the facilitator as the teams start discussing the question. With the representatives, the facilitator provides a quick overview of the expectations detailed in the Team Sheet, answers questions, and then provides the representatives with all the materials they need to bring back to their teams and the time-budget for the team sheet activity. (This should take about four minutes.)
Discussion Questions: Connection types of questions can be asked for teams to discuss or a question related to a Team Sheet focused concept can be used to frontload the participant-centered reflection after the activity. In 52 by 4, Planning and Leadership are the two focused concepts. Other Team Sheet concepts include Challenge, Integrity, Success, Perception, Risk, Change and others. (There are eight more Team Sheets in the book.)
Team Sheet Play
Once the representatives return to their teams, the allotted time-budget starts. For 52 by 4 the time budget is typically 15 minutes. This means all groups have a 15-minute window to learn, plan, practice (optional), and perform the task. As you can see in the (bottom half of the) Team Sheet above, there is data space for seven attempts at the task (and teams can make more attempts if there is still time left in the budget). The idea is for the groups to work out 'problems' through each attempt in order to complete the task as quickly as possible.
The facilitators role during this time is to mingle around throughout the groups and answer clarifying questions – without solving problems.
When the time-budget expires, direct the group to turn over their Team Sheet and discuss the processing questions. You can limit their discussion to one of the two concepts or both. The 52 by 4 concepts are 'planning' and 'leadership'.
Provide a time-budget for this processing experience as well – 10 to 15 minutes for one concept and up to 20 minutes if you want them to work through the questions for both. Say something like, "You have about 15 minutes to discuss the leadership questions before we come back together as a whole group to share some insights." (If all teams are still dialed into their discussions, give them more time.)
During this participant-centered processing session, mingle around the groups. Drop in to listen to some of the discussions with a few groups to pick up some connections/learnings you can bring up during the 10-minute all-group session where participants share some main insights from their experiences.
Team Sheets Summary Overview
Team Sheets, in my experience, have been a great way for me to team build with larger groups giving everyone the opportunity to plan, problem-solve, and work together on a task and process the learnings. I don't get to hear all the discussions, but each team gets to form their own take-aways.
Let me know if you have questions. Leave a Comment below.
All the best,
Chris Cavert, Ed.D.
P.S. Paper Transporter is another activity presented like Team Sheets (video included).
Here's the snapshot of how it works (there are more specifics in the book). In 52 by 4 the large group is creatively divided into teams of four or five people. Each team chooses a 'representative' that will attend a quick training about the activity. Then the facilitator announces a 'group discussion' question each team will discuss while the representative is at the training. The representatives are then invited to the training with the facilitator as the teams start discussing the question. With the representatives, the facilitator provides a quick overview of the expectations detailed in the Team Sheet, answers questions, and then provides the representatives with all the materials they need to bring back to their teams and the time-budget for the team sheet activity. (This should take about four minutes.)
Discussion Questions: Connection types of questions can be asked for teams to discuss or a question related to a Team Sheet focused concept can be used to frontload the participant-centered reflection after the activity. In 52 by 4, Planning and Leadership are the two focused concepts. Other Team Sheet concepts include Challenge, Integrity, Success, Perception, Risk, Change and others. (There are eight more Team Sheets in the book.)
Team Sheet Play
Once the representatives return to their teams, the allotted time-budget starts. For 52 by 4 the time budget is typically 15 minutes. This means all groups have a 15-minute window to learn, plan, practice (optional), and perform the task. As you can see in the (bottom half of the) Team Sheet above, there is data space for seven attempts at the task (and teams can make more attempts if there is still time left in the budget). The idea is for the groups to work out 'problems' through each attempt in order to complete the task as quickly as possible.
The facilitators role during this time is to mingle around throughout the groups and answer clarifying questions – without solving problems.
When the time-budget expires, direct the group to turn over their Team Sheet and discuss the processing questions. You can limit their discussion to one of the two concepts or both. The 52 by 4 concepts are 'planning' and 'leadership'.
Provide a time-budget for this processing experience as well – 10 to 15 minutes for one concept and up to 20 minutes if you want them to work through the questions for both. Say something like, "You have about 15 minutes to discuss the leadership questions before we come back together as a whole group to share some insights." (If all teams are still dialed into their discussions, give them more time.)
During this participant-centered processing session, mingle around the groups. Drop in to listen to some of the discussions with a few groups to pick up some connections/learnings you can bring up during the 10-minute all-group session where participants share some main insights from their experiences.
Team Sheets Summary Overview
- The larger group is divided into smaller groups (5 minutes).
- Groups choose a representative to attend training (1 min).
- Groups are provide with a discussion question (1 minute).
- Representatives are invited to join the facilitator for a quick training while groups discuss the question provided (4 minutes).
- Representatives return to their groups and begin working on the task (15 minutes).
- Groups are invited to work through the processing questions on the back of the Team Sheet (10 to 20 minutes).
- The whole group gathers back together to share some overall insights. (10 minutes).
Team Sheets, in my experience, have been a great way for me to team build with larger groups giving everyone the opportunity to plan, problem-solve, and work together on a task and process the learnings. I don't get to hear all the discussions, but each team gets to form their own take-aways.
Let me know if you have questions. Leave a Comment below.
All the best,
Chris Cavert, Ed.D.
P.S. Paper Transporter is another activity presented like Team Sheets (video included).
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